Sendcloud invoices you for postage, surcharges and your subscription. Schakel picks those up and books them into Moneybird as purchase invoices, with the taxable amount, the VAT and the non-taxable part kept apart. The invoice is marked paid straight away, because Sendcloud collects by direct debit.
Almost every connector on this site is about money coming in. This one is about money going out. Sendcloud bills you for postage, surcharges and your plan, then collects it, and until that invoice is booked your cost side is wrong by exactly the amount it took. Not dramatic, just permanently slightly off, in the direction that flatters your margin.
A Sendcloud invoice carries a taxable part with VAT on it and a non taxable part with none. Book it as one lump and you either reclaim VAT over money that never carried any, or you leave VAT on the table. Schakel puts the three amounts on the purchase invoice separately, so the total still equals what Sendcloud collects and your return still adds up.
Sendcloud collects by direct debit, so the purchase invoice is registered as paid the moment it is booked. Your payables list stays empty, and the debit on your statement always has an invoice standing next to it instead of being a loose line nobody can place.
Sendcloud sends two kinds of invoice, and they are two genuinely different costs. What you pay for the software is not what you pay to move a box. You give each its own ledger account once, and after that your cost side answers the question by itself.
The invoice number and the invoice date come from Sendcloud, so a purchase invoice in Moneybird can always be traced back to the document Sendcloud sent you. During setup you also choose how far back to fetch, which is how you complete the running financial year in one go instead of starting halfway.
Most Sendcloud integrations push orders into it. This one does the opposite: it reads the invoices Sendcloud sends you. Worth saying plainly, because the name looks the same either way.
Schakel only reads your invoices. Nothing about your labels, your carriers, your pick up times or your track and trace changes, and no order ever leaves Schakel in the direction of Sendcloud.
Your orders and labels keep running exactly as they do now. Sendcloud is not receiving anything from us.
Sendcloud hands over the taxable amount, the VAT and the non taxable amount per invoice, without priced lines per shipment or carrier. So you split by invoice type rather than per parcel, and we do not pretend otherwise.
Five things, all on the cost side, all traceable back to the document Sendcloud sent you.
What Sendcloud charges you becomes one purchase invoice in Moneybird, carrying the Sendcloud invoice number and the Sendcloud invoice date. No more digging the PDF out of your mail and retyping it on a Sunday.
The three amounts land separately on the purchase invoice, so your VAT return is right and you never reclaim over costs that carried no VAT at all.
You link each invoice type to its own ledger account, so Moneybird can show you what you pay for the platform and what you pay for the shipping itself.
Sendcloud collects by direct debit, so the invoice is booked as paid. Your payables list stays clean and there is nothing waiting to be ticked off.
You choose how far back Schakel fetches, so you do not start with a hole in your costs halfway through a financial year.
| Task | By hand | With Schakel |
|---|---|---|
| Finding the invoice | Searching your mail for the PDF | Fetched as soon as Sendcloud issues it |
| Entering it | Retyped into Moneybird | A purchase invoice with its own number and date |
| The non taxable part | Folded into one amount | Its own amount, with no VAT on it |
| Reclaiming VAT | Over the whole invoice, hopefully | Over the taxable amount only |
| Telling platform from parcels | One cost account for everything | A ledger account per invoice type |
| The direct debit on your statement | A loose line to explain later | An invoice standing next to it, already paid |
| The months before you connected | A stack of PDFs to catch up on | Fetched back to the date you choose |
Nothing about your shipping changes, because nothing about your shipping is touched.
In your Sendcloud settings you create API credentials under integrations and hand those to Schakel. Nothing changes about your labels or your shipping process: Schakel only reads your invoices.
You authorise Schakel through Moneybird itself and pick the administration the purchase invoices should land in. Your password is never asked for or stored.
You assign a ledger account to your subscription and one to your shipping costs, then choose how far back Schakel may fetch your older Sendcloud invoices so the running year is complete in one go.
You look the first booked invoices over in Moneybird. If the split looks right, every next Sendcloud invoice arrives on its own and everything shows up in the log.
Connect Sendcloud, authorise Moneybird, pick two ledger accounts. That is the whole setup.
Your Sendcloud credentials are stored encrypted and your Moneybird password is never asked for or held. Access can be revoked from either side at any time.
On app.schakel.app, with your own Schakel account. No webshop required.
Sendcloud and Moneybird is one of many. Pick two systems and see what travels between them.
No. This connector runs the other way: Sendcloud is the source here. Schakel reads the invoices Sendcloud sends you and books them into Moneybird. Your orders and labels keep running as you are used to.
No. Per invoice Sendcloud hands over the taxable amount, the VAT and the non-taxable amount, but no priced lines per shipment or carrier. You split it with two ledger accounts instead: subscription and shipping costs.
No. Sendcloud collects by direct debit, so Schakel books the purchase invoice as paid straight away. Nothing sits wrongly open with your payables.
Yes. You connect your Sendcloud account and your Moneybird administration, and the first invoices are read straight away.
Yes. Schakel connects through the official APIs of Sendcloud and Moneybird, so you install nothing on your own server and nothing travels outside those two parties.
The rate is set per line: 21%, 9% or 0%. Sales to Belgium and other EU countries get the rate of the destination country, ready for your OSS return.
Yes. Commission, shipping and other fee types each land on their own ledger account in Moneybird, rather than in one lump sum, so your margin stays readable.
You start free and only pay once the connector is really running. After that the same tiers apply as for any other connector, based on how much runs through it each month.
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