Etsy pays you one lump sum that already has the sale netted off: listing fees, transaction fees and ads are gone. Schakel picks the orders up and posts them into Jortt as sales invoices, with the VAT percentage that belongs to the destination and the order number as its reference. The invoice is finalised straight away so it counts towards your return, and your buyer is never emailed. A refund becomes a real credit note.
An Etsy shop is a shop where the money arrives before the paperwork does. Etsy collects, nets its fees off, and pays out one figure. What your books need is the opposite order: an invoice per sale, numbered, at the right rate, counted towards your return, and never, under any circumstance, emailed to the person who bought a candle holder from you.
Jortt creates every invoice as a draft. A draft has no number and does not count towards your return, so leaving it there is not an option. Jortt can also email the invoice to the customer, which for an Etsy buyer would be exactly the wrong thing. Schakel walks each invoice through both gates: finalise it, and send nothing.
Marked already paid, because Etsy has collected the money. Your buyer never sits in your books as an open receivable.
Jortt finalises nothing at all while the sender address of your administration is unconfirmed. Then the invoices stay as drafts, you confirm the address in Jortt under Instellingen, Facturen, and the waiting drafts are finalised on the next sync. No duplicates appear.
Etsy sells wherever the listing is found, so a single shop books at more than one rate. You fill in a percentage for each of the three situations that can occur, prefilled with the standard rate of your own country, and Schakel picks between them from the buyer country on the order.
Your own country, at the rate you filled in. This is the one that is prefilled correctly for almost everyone.
Another EU country. If One Stop Shop is switched on in Jortt, the buyer gets the rate of their own country.
A buyer beyond the union. Booked at the percentage you set for it, per line, on the invoice itself.
Etsy fees are a separate matter, and they are off by default. Switch them on and listing fees, transaction fees and advertising land on the cost account you point at, with VAT reverse charged because Etsy invoices from Ireland. If your accountant already processes the monthly Etsy invoice, you leave it off and nothing is booked twice.
Five things, each of them checkable in the log, per order.
Every Etsy order becomes one sales invoice in Jortt, with a line per item and the Etsy order number as its reference. The invoice is marked already paid, because Etsy collected the money, so your buyer does not sit there as an open receivable.
The buyer is created in Jortt as a customer keyed on their Etsy id, so a returning buyer does not spawn a second one. Etsy passes on no email address, so we fill in none rather than inventing one.
A full refund becomes a credit note against the original invoice. A partial refund becomes exactly the amount refunded, because a Jortt credit note always credits the whole invoice.
Optional, and off by default. Switched on, listing fees, transaction fees and advertising land on your cost account with VAT reverse charged, because Etsy invoices from Ireland.
You choose the date bookings start from. Orders from before your administration start date are skipped, with the reason recorded rather than hidden.
Three things Jortt or Etsy makes impossible. We would rather name them here than let you find them out in your books.
| Task | By hand | With Schakel |
|---|---|---|
| Getting an Etsy order into Jortt | Retyped from the seller app | A sales invoice as the order comes in |
| Turning a draft into a real invoice | Clicked through per invoice | Finalised, numbered, counted |
| Keeping your buyer out of your post | Hoping nobody ticks send | Never emailed, by design |
| Buyers in your receivables | Open until you tick them off | Already paid, because Etsy collected |
| The rate for a foreign buyer | Looked up per order | Picked from three percentages you set |
| A refund | A credit note by hand | A real credit note on the original |
| Etsy fees | The monthly invoice, later | Optional, reverse charged, on your account |
| An order you cannot book | Booked wrong or forgotten | Skipped, with the reason recorded |
You can leave the invoices as drafts until you have seen a few, so nothing is final before you say so.
Etsy wants every seller to create their own app. You do that once in your Etsy account, then give Schakel read access to your orders and your Etsy ledger. Your shop and your listings stay exactly as they are.
You click Connect with Jortt, sign in at Jortt and approve the access. You connect one administration at a time, so there is nothing to choose afterwards.
Jortt tells us which accounts you may post to, so that is a dropdown. The VAT percentages are prefilled with the standard rate of your own country and you change them if that is wrong.
You check the first invoices in Jortt. Want to see them all yourself first? Switch on the setting that leaves them as drafts. Once it looks right, every next order arrives on its own.
Connect the shop, connect the administration, set three percentages. That is the whole setup.
Your Etsy app keys are stored encrypted, and Jortt access runs through Jortt itself so no password is asked for or held. Access can be revoked from either side at any time.
On app.schakel.app, with your own Schakel account. No webshop required.
Etsy and Jortt is one of many. Pick two systems and see what travels between them.
No, never. Jortt creates an invoice as a draft first and then finalises it with the method called "I will send it myself". The invoice therefore gets a number and counts towards your return, while nothing goes out.
Jortt finalises no invoice at all until the sender address of your administration is confirmed. Confirm it in Jortt under Instellingen, Facturen. The waiting drafts are finalised on the next sync, with no duplicates.
Not for those orders. Jortt keeps books in euro only and has no paid add-on for that. Schakel skips such orders with the reason recorded, rather than booking them at an invented rate.
Yes, back to your administration start date. You choose the date Schakel starts from, and the catch-up is spread over several runs so your Etsy limit is not spent all at once.
No, because it is off by default. If your accountant already processes the monthly Etsy invoice, leave it off. If you do your own books, switch it on and pick the cost account.
Yes. Schakel connects through the official APIs of Etsy and Jortt, so you install nothing on your own server and nothing travels outside those two parties.
The rate is set per line: 21%, 9% or 0%. Sales to Belgium and other EU countries get the rate of the destination country, ready for your OSS return.
Yes. Commission, shipping and other fee types each land on their own ledger account in Jortt, rather than in one lump sum, so your margin stays readable.
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